The Association of Certified Sanctions Specialists (ACSS) is committed to protecting your personal data and respecting your privacy. This Privacy Notice explains what personal information we collect when you register for or attend the ACSS 7th Annual International Conference, how we use it, and what rights you have.

Please read this notice carefully before completing your registration.

1. Who We Are

ACSS is the data controller responsible for the personal information collected in connection with this event. We are a professional association dedicated to the certification and professional development of sanctions specialists worldwide.

For any privacy-related inquiries, please contact us at info@sanctionsassociation.org.

2. What Personal Data We Collect

For the purposes of conference registration and attendance management, we collect the following categories of personal data:

• Identity information: Full name
• Contact information: Email address
• Professional information: Job title, organization / employer name

We do not collect sensitive personal data (such as health information, identification numbers, or financial data) in connection with conference registration unless separately required and notified.

3. How We Use Your Personal Data

We process your personal data for the following purposes:

• To process and confirm your event registration
• To provide you with logistical information about the conference (venue, schedule, updates)
• To prepare and distribute attendee materials, including name badges and participant lists shared among attendees
• To communicate with you regarding follow-up resources, post-event materials, and relevant ACSS programs
• To comply with our legal and contractual obligations

4. Legal Basis for Processing

We process your personal data on the following legal grounds under applicable data protection law (including the EU General Data Protection Regulation, where applicable):

• Performance of a contract: Processing is necessary to fulfill your registration and deliver the event services you have requested.
• Legitimate interests: Communicating with attendees about ACSS activities, certifications, and future events, where such interests are not overridden by your rights.
• Legal obligation: Where processing is required to comply with applicable law.

5. Who We Share Your Data With

We may share your personal data with the following parties, strictly for the purposes described above:

• Event venue and logistics partners: The National Press Club and related service providers, for access control and event operations
• Technology service providers: Registration platform, email communication, and membership management systems used by ACSS (all subject to appropriate data processing agreements)
• Other attendees: Your name, title, and organization may appear in the attendee list distributed to conference participants

We do not sell your personal data to third parties. We do not share your data for unrelated marketing purposes without your explicit consent.

6. International Data Transfers

ACSS operates internationally. If your data is transferred outside the European Economic Area (EEA) or your country of residence, we ensure that appropriate safeguards are in place, such as Standard Contractual Clauses or equivalent mechanisms recognized under applicable law.

7. How Long We Retain Your Data

We retain your personal data for as long as necessary to fulfill the purposes described in this notice, and in any case for a minimum period of three (3) years following the event, in order to:

• Respond to any queries or disputes relating to the conference
• Maintain a record of event participation for certification and professional development purposes
• Comply with applicable legal and regulatory obligations

After the retention period, your data will be securely deleted or anonymized.

8. Your Rights

Depending on your jurisdiction and applicable law, you may have the following rights regarding your personal data:

• Right of access: To request a copy of the personal data we hold about you
• Right to rectification: To request correction of inaccurate or incomplete data
• Right to erasure: To request deletion of your data, subject to legal retention obligations
• Right to restriction: To request that we limit our processing of your data
• Right to data portability: To receive your data in a structured, machine-readable format
• Right to object: To object to processing based on legitimate interests
• Right to withdraw consent: Where processing is based on consent, you may withdraw it at any time without affecting the lawfulness of prior processing

9. Security

ACSS takes appropriate technical and organizational measures to protect your personal data against unauthorized access, loss, or disclosure. Access to personal data is restricted to authorized personnel who need it to fulfill their professional responsibilities in connection with the event.

10. Complaints

If you believe that your data protection rights have been infringed, you have the right to lodge a complaint with the relevant supervisory authority in your country of residence or the jurisdiction in which the alleged violation occurred.

11. Updates to This Notice

We may update this Privacy Notice from time to time. Any material changes will be communicated to registered attendees via email. The current version will always be available on this page.

This privacy notice applies specifically to the ACSS 7th Annual International Conference (April 16–17, 2026, Washington, D.C.). For ACSS’s general privacy practices, please refer to the main Privacy Policy available on our website.